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Executive Assistant - job post

VON Consulting
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  • Maintain executive calendar, manage staff meetings and commitments.
  • Organize department communications and key events.
  • Assist in key projects as appropriate from mergers and acquisitions, venture investments, strategy, and partnerships and provide selective support to direct staff and others in the organization as needed.
  • Key attributes include the desire to build relationships, a strong willingness to help and support, and ability to be decisive and thrive in a fast-paced, ever changing environment.
  • Key responsibilities include diverse administrative tasks and coordinating special projects as outlined below.
  • Manage calendar and travel to help drive maximum effectiveness, all while coordinating complex travel arrangements and successfully handling last minute changes
  • Assist with scheduling group meetings
  • Coordinate special projects and large meetings with internal and external individuals
  • Organize quarterly all hands meetings and semi-annual team building events.
  • Compile and publish weekly senior staff minutes and group updates.
  • Maintain up to date organizational charts, contact lists and email alias lists.
  • Assist staff with travel coordination when required.
  • Plan and schedule group off-sites.
  • Positive can-do attitude, no ego – willing to follow through and do what it takes to get the job done.
  • Team player Ability to communicate in a clear and concise way.
  • Ability to remain flexible, embrace change and manage uncertainty, all while thriving in fast-paced environment.
  • Exceptional ability to multi-task, prioritize and work under critical deadlines and manage workload with little direction.
  • Strong organizational skills, attention to detail and timely follow-through.
  • Desire to constantly look for opportunities to create systems, checklists, and approaches to make things run more smoothly.
  • Ownership of the outcome – even when there is a lack of full control, ability to see it through until it is completed.
  • Manage time effectively and proven ability to prioritize when there are conflicting priorities to ensure key projects meet deadlines.
  • Excellent written and interpersonal communication skills.
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