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Job Post Details
Office Manager - Part time 20 hours/week - Office based
Detaliile locului de muncă
Tipul locului de muncă
- Timp parțial
Locație
Descriere completă a locului de muncă
Ebury is a leading global fintech company that empowers businesses to trade and grow internationally. It offers a comprehensive suite of products, including international payments and collections, FX risk management, trade finance, and API integrations. Founded in 2009 by Juan Lobato and Salvador García, Ebury is one of the fastest-growing global fintechs, with over 1,700 employees and 38 offices in more than 25 countries.
Office Manager - Part-time 20 hours/week - 100% office based
Location: Ebury Bucharest office
About the Role
In this role you will provide a focal point for our front-of-house and office operations, ensuring world-class office experience for our people and guests. You will deliver outstanding assistance Ebury employees and visitors daily.
Responsibilities
- Office management
- Deliver a first-class workplace experience for our employees, both office home-based workers, and for guests of our office
- Managing the primary inbound communication channels and correspondence including phone calls, mailboxes and physical packages
- Assist in the planned and ad hoc maintenance and upkeep of the premises and equipment including the required safety checks, liaising with contractors as required
- Assist in the effective running of facilities contract services including; building maintenance, purchasing, post room, security, cleaning, waste management, stationery, plants, coffee machine, pest control, environmental and building consultancy services
- General office management duties including meeting room management conference call facilitation, administration tasks like invoices, supplies and stock management of office supplies, business card administration, company merchandising, monthly office social events, summer/Xmas parties, and engagement activities, courier bookings etc
- Moves and project coordination
- Manage the landlord relationship
- Support with Marketing events and engagement activities
- Health & Safety
- Assist in the duty of care, health and safety programs with comprehensive policies
and practices for the office- and home-based work - Assist with all relevant Health & Safety staff training as necessary
- Assist in the duty of care, health and safety programs with comprehensive policies
- Travel
- Assist with ad-hoc travel booking requirements for ExCo members where required
Skills, experience & knowledge
- Demonstrable experience in office administration and/or receptionist in a corporate environment including meeting services, events and purchasing
- Facilities health and safety experience. IOSH certification is not required but is desirable
- Hospitality experience is a plus
- Excellent interpersonal skills with proven ability to work collaboratively. Able to find pragmatic solutions and adapt to changing situations
- Strong oral and written English skills
- Excellent organisational and time management skills
- Good at multitasking with the ability to remain calm and focused under pressure, but good at time management setting priorities
- Able to work in a fast-paced environment and meet deadlines when needed
#LI-LK1
#LI-ONSITE
About Us
Ebury is a FinTech success story, positioned among the fastest-growing international companies in its sector.
Founded in 2009, we are headquartered in London and have more than 1700 staff with a presence in more than 25 countries worldwide. Cultural diversity is part of what makes Ebury a special place to be. From Sao Paulo to Dubai, Bucharest to Toronto, we enjoy sharing team experiences and celebrating success across the Ebury family.
Hard work pays off: in 2019, Ebury received a £350 million investment from Banco Santander and has won internationally recognised awards including Financial Times: 1000 Europe's Fastest-Growing Companies.
None of this would have been possible without our proudest achievement: our great people. Enthusiastic, innovative and collaborative teams, always ready to disrupt and revolutionise the fast-paced FinTech sector.
We believe in inclusion. We stand against discrimination in all forms and have no tolerance for the intolerance of differences that makes us a modern and successful organisation. At Ebury, you can be whoever you want to be and still feel a sense of belonging no matter your story because we want you and your uniqueness to help write our future.
Please submit your application on the careers website directly, uploading your CV / resume in English.